🏫 Welcome to School Timetabling
Select your school program to get started
📋 School Timetabling System
Automated timetable generation with intelligent scheduling, PDF/Excel export
📚 Kenyan Secondary School
Total Teachers
56
Total Subjects
14
Total Classes
12
Working Days
5
TimeTable Management
ℹ️ Smart Scheduling: The auto-generation ensures the same teacher does NOT teach different subjects consecutively in the same class, unless designated as a double lesson.
👨🏫 Teacher Management
Manage teachers, assign subjects, and track their teaching loads. Teachers without assigned subjects are highlighted for attention.
➕ Add New Teacher
📥 Import Teachers from School Database
Pull staff records from any registered school database table. Select the source table, set an ID range, preview and choose who to import.
Teacher Directory
Total: 56
With Subjects:
0
Available: 56
👤 ADOKA ERIC No Subj
ID:43
Max: 4/day
Subjects: 0
👤 AKAROT BEATRICE No Subj
ID:42
Max: 4/day
Subjects: 0
👤 APOLLO ARTHUR No Subj
ID:27
Max: 4/day
Subjects: 0
👤 BARASA ESTHER No Subj
ID:38
Max: 4/day
Subjects: 0
👤 BENJAMIN ODINGA No Subj
ID:50
Max: 4/day
Subjects: 0
👤 BIBIAN ADHIAMBO No Subj
ID:40
Max: 4/day
Subjects: 0
👤 Brester Mayaka Ochenge No Subj
ID:34
Max: 4/day
Subjects: 0
👤 Citronila Simiyu No Subj
ID:35
Max: 4/day
Subjects: 0
👤 DANIEL BARAKA OMOTO No Subj
ID:28
Max: 4/day
Subjects: 0
👤 EJAKAIT MARK No Subj
ID:8
Max: 4/day
Subjects: 0
👤 EMACHAR DONALD IJAA No Subj
ID:4
Max: 4/day
Subjects: 0
👤 ERONE TITUS IMWEEN No Subj
ID:18
Max: 4/day
Subjects: 0
👤 Fednant Wandera No Subj
ID:33
Max: 4/day
Subjects: 0
👤 Jasper Lukhale No Subj
ID:32
Max: 4/day
Subjects: 0
👤 Joseph Sunya No Subj
ID:31
Max: 4/day
Subjects: 0
👤 KAFWA JANETRIX No Subj
ID:3
Max: 4/day
Subjects: 0
👤 LUCHINA JULIANA No Subj
ID:26
Max: 4/day
Subjects: 0
👤 MARY YUYA No Subj
ID:29
Max: 4/day
Subjects: 0
👤 Mildred Waliaula No Subj
ID:54
Max: 4/day
Subjects: 0
👤 Mitchelle Werunga No Subj
ID:55
Max: 4/day
Subjects: 0
👤 MUKHWANA BENARD OPATA No Subj
ID:10
Max: 4/day
Subjects: 0
👤 MUKHWANA JOB WAMBEO No Subj
ID:15
Max: 4/day
Subjects: 0
👤 MUTENYU ROBERTSON BOAZ No Subj
ID:16
Max: 4/day
Subjects: 0
👤 MUTULA GETRUDE SIMITI No Subj
ID:19
Max: 4/day
Subjects: 0
👤 NASSIUMA RICHARD BIKETI No Subj
ID:14
Max: 4/day
Subjects: 0
👤 OBAM RISPER ABIERO No Subj
ID:2
Max: 4/day
Subjects: 0
👤 OBONGO JUDITH No Subj
ID:23
Max: 4/day
Subjects: 0
👤 ODHIAMBO COLLINS ONDERE No Subj
ID:17
Max: 4/day
Subjects: 0
👤 ODHIAMBO GEOFFREY No Subj
ID:41
Max: 4/day
Subjects: 0
👤 ODIPO ELIZABETH ADHIAMBO No Subj
ID:5
Max: 4/day
Subjects: 0
👤 Odunga Michael No Subj
ID:46
Max: 4/day
Subjects: 0
👤 ODUNGA MICHAEL AYIEKO No Subj
ID:12
Max: 4/day
Subjects: 0
👤 Odungu Ayieko No Subj
ID:51
Max: 4/day
Subjects: 0
👤 ODUORI JACTONE No Subj
ID:45
Max: 4/day
Subjects: 0
👤 OGOLLA DAVID No Subj
ID:37
Max: 4/day
Subjects: 0
👤 OKUTOYI MOVEEN OJANGO No Subj
ID:9
Max: 4/day
Subjects: 0
👤 OMINGO PROTUS OGATO No Subj
ID:21
Max: 4/day
Subjects: 0
👤 Omondi Eric No Subj
ID:36
Max: 4/day
Subjects: 0
👤 OMONDI PATRICK No Subj
ID:49
Max: 4/day
Subjects: 0
👤 ONYANGO WILBERFORCE No Subj
ID:48
Max: 4/day
Subjects: 0
👤 OPICHO VICTOR NDIWA No Subj
ID:20
Max: 4/day
Subjects: 0
👤 OSAMA SAMUEL No Subj
ID:44
Max: 4/day
Subjects: 0
👤 OUNDO ELIZABETH ADHIAMBO No Subj
ID:11
Max: 4/day
Subjects: 0
👤 OWINO GODFREY No Subj
ID:7
Max: 4/day
Subjects: 0
👤 PHILIP TOKA No Subj
ID:30
Max: 4/day
Subjects: 0
👤 Rodgers Buyala No Subj
ID:56
Max: 4/day
Subjects: 0
👤 SHIUNDU JACOB No Subj
ID:24
Max: 4/day
Subjects: 0
👤 SIKALI SHADRACK No Subj
ID:47
Max: 4/day
Subjects: 0
👤 Topister Khaseke No Subj
ID:1
Max: 4/day
Subjects: 0
👤 WAFULA GEDION WERE No Subj
ID:13
Max: 4/day
Subjects: 0
👤 WANDERA FRANCIS No Subj
ID:25
Max: 4/day
Subjects: 0
👤 Wanzala Dancun No Subj
ID:52
Max: 4/day
Subjects: 0
👤 Wenwa Elizabeth No Subj
ID:53
Max: 4/day
Subjects: 0
👤 WERE MOSES No Subj
ID:22
Max: 4/day
Subjects: 0
👤 WESONGA EDWARD SIMON No Subj
ID:6
Max: 4/day
Subjects: 0
👤 WESWA MOSES No Subj
ID:39
Max: 4/day
Subjects: 0
📚 Subject Management & Priorities
➕ Add New Subject
All Subjects
📖 Agriculture ❌ No Teachers
🏷️ Code: AGRIC
📊 Program: all
ID: 13
⏱️ Periods/Week
3
🎯 Priority
Low
📖 Biology ❌ No Teachers
🏷️ Code: BIO
📊 Program: all
ID: 4
⏱️ Periods/Week
4
🎯 Priority
Medium
📖 Business Studies ❌ No Teachers
🏷️ Code: BUS
📊 Program: all
ID: 9
⏱️ Periods/Week
4
🎯 Priority
Medium
📖 Chemistry ❌ No Teachers
🏷️ Code: CHEM
📊 Program: all
ID: 6
⏱️ Periods/Week
4
🎯 Priority
Medium
📖 Computer Studies ❌ No Teachers
🏷️ Code: COMP
📊 Program: all
ID: 11
⏱️ Periods/Week
3
🎯 Priority
Medium
📖 CRE ❌ No Teachers
🏷️ Code: CRE
📊 Program: all
ID: 10
⏱️ Periods/Week
3
🎯 Priority
Medium
📖 English ❌ No Teachers
🏷️ Code: ENG
📊 Program: all
ID: 1
⏱️ Periods/Week
5
🎯 Priority
High
📖 French ❌ No Teachers
🏷️ Code: FRENCH
📊 Program: all
ID: 14
⏱️ Periods/Week
3
🎯 Priority
Low
📖 Geography ❌ No Teachers
🏷️ Code: GEO
📊 Program: all
ID: 7
⏱️ Periods/Week
4
🎯 Priority
Medium
📖 History ❌ No Teachers
🏷️ Code: HIST
📊 Program: all
ID: 8
⏱️ Periods/Week
4
🎯 Priority
Medium
📖 Home Science ❌ No Teachers
🏷️ Code: HOME
📊 Program: all
ID: 12
⏱️ Periods/Week
3
🎯 Priority
Low
📖 Kiswahili ❌ No Teachers
🏷️ Code: KIS
📊 Program: all
ID: 2
⏱️ Periods/Week
5
🎯 Priority
High
📖 Mathematics ❌ No Teachers
🏷️ Code: MATH
📊 Program: all
ID: 3
⏱️ Periods/Week
6
🎯 Priority
High
📖 Physics ❌ No Teachers
🏷️ Code: PHY
📊 Program: all
ID: 5
⏱️ Periods/Week
4
🎯 Priority
Medium
📊 Class-Specific Subject Priorities
Customize subject priorities and periods per week for individual classes.
Higher priority subjects will be scheduled first during auto-generation.
Manage Classes
🏫 Bulk Add Stream Classes
Create all stream classes for a form at once — e.g., "Form 1" + "S,N,W" → Form 1S, Form 1N, Form 1W.
Quick Presets:
| ID | Name | Grade | Section | Stream | Per/Day | Actions | |
|---|---|---|---|---|---|---|---|
| 1 | Form 1 | 9 | 8 | ||||
| 2 | Form 1 | 9 | 8 | ||||
| 3 | Form 1 | 9 | 8 | ||||
| 4 | Form 2 | 10 | 8 | ||||
| 5 | Form 2 | 10 | 8 | ||||
| 6 | Form 2 | 10 | 8 | ||||
| 7 | Form 3 | 11 | 8 | ||||
| 8 | Form 3 | 11 | 8 | ||||
| 9 | Form 3 | 11 | 8 | ||||
| 10 | Form 4 | 12 | 8 | ||||
| 11 | Form 4 | 12 | 8 | ||||
| 12 | Form 4 | 12 | 8 |
🔒 Timetable Constraints & Preferences
Manage teacher availability, set lesson time preferences, and configure subject pairings for optimal timetable generation.
👨🏫 Teacher Availability & Preferences
Morning (1-3)
Mid-Morning (4-6)
Afternoon (7+)
Constraint Types:
- ❌ Unavailable: Teacher cannot be assigned (e.g., day off, meeting time)
- ⭐ Preferred: Teacher prefers these slots (prioritized during auto-generation)
- 🛡️ Protected: Prevents auto-assignment but allows manual assignment
⏰ Lesson Time Preferences
Set when subjects should preferably be scheduled. Auto-generation will try to honour these preferences.
Select a class to view subject preferences
💡 How Preferences Work:
- Morning (P1-P3): Scheduled early — best for core/demanding subjects
- Midday (P4-P6): Scheduled mid-day — good for practical/creative work
- Afternoon (P7+): Scheduled late — lighter or elective subjects
- Multiple: You can select more than one time slot — e.g. Morning + Midday means the subject can be scheduled in either window
- None selected = Any Time: No preference — placed wherever fits best
- Preferences are soft — the algorithm will prioritise them but may deviate to avoid conflicts
Teacher Schedule View
Export TimeTable
🤖 Auto-Generate All Class Timetables
Automatically generate timetables for all classes at once. This will clear existing timetables and create new ones respecting all constraints.
⚠️ Warning: This action will clear existing timetables for all classes and generate new ones. Make sure you have saved any important data before proceeding.
📊 Current Setup
Total Classes
12
Total Subjects
0
Total Teachers
56
📋 Master Timetable
All class timetables in one consolidated view. Export the complete schedule for administration.
📊 Timetable Summary
🔗 Concurrent Subjects Management
Define classes that share the same subject at the same time (e.g., Agriculture and Business Studies in different rooms). These will be scheduled together during auto-generation.
🔀 Concurrent / Elective Subject Groups
Group subjects that run at the same time because students choose only one (e.g., Business, Agriculture & Art). Select 2–4 subjects per group. During auto-generation the system will schedule grouped subjects in the same time slot with different teachers.
💡 How Concurrent Groups Work:
- Grouped subjects are scheduled in the same time slot with different teachers
- Students choose one subject from the group — they never overlap for a single student
- You can group 2, 3 or 4 subjects together
- The auto-generator will place grouped subjects together when possible
- Common examples: Business & Agriculture, French & German & Spanish, Art & Music & Drama
- Tick specific classes or leave "All Classes" for school-wide pairing
🔀 Current Concurrent Groups
Loading concurrent groups...
➕ Add Concurrent Subject Pairing
📋 Current Concurrent Pairings
| Subject | Class 1 | Class 2 | Actions |
|---|---|---|---|
| Loading... | |||
⏰ Period & Break Management
Manage your school's period timings and breaks. Drag to reorder, click to edit, or add new periods.
New Features
Auto Timetable Generation
Generate complete timetables automatically with one click using smart algorithms
Excel Export
Export timetables to Excel format for easy sharing and printing
PDF Export
Generate PDF reports of timetables for official documentation
Conflict Detection
Smart conflict detection prevents scheduling issues automatically
Teacher Management
Comprehensive teacher and subject assignment system with workload tracking
Mobile Responsive
Works perfectly on all devices and screen sizes
Real-time Updates
All changes are saved instantly with real-time preview
Smart Constraints
Set teacher availability and class constraints for optimal scheduling